How to implement a barcode system for inventory

Learn how to implement a barcode system for inventory and manufacturing with this comprehensive guide.

How to implement a barcode system for inventory? To get the most accurate information from your barcode system, you will want to make sure that all products are properly labeled before being scanned.
Published: 09.05.2022

Deliveries are coming and going, overwhelming you and your staff trying to keep track of these items whizzing around you.

You don’t know what’s coming or going or even which way is up pretty soon. Disorganization when handling your inventory serves only to disrupt your business and even harm its reputation. So, how exactly do other manufacturers overcome this task?

At this critical stage, when your order volumes are increasing, to keep your company scaling, you need to know how to implement a barcode system for inventory.

That’s why we’ve put together this article, so you can decide if barcodes are something you need and how you can implement them into your workflow.

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How to implement a barcode system for inventory? When scanning products into your system, be sure to do so in a consistent manner.

What is a barcode?

A barcode is a machine-readable code representing information about the product to which it is attached.

A barcode can encode many different pieces of information, such as the price or weight of an item, and can come in many different forms. The two most common are 1D and 2D barcodes.

1D barcodes

They are just simple lines representing the bits of information they contain based on their widths. These lines are generally printed with black ink on white paper and scanned by a laser scanner. Some examples include UPCs and ISBN codes for books.

2D barcodes

Have more information packed into them than 1D barcodes but require a special scanning device called a camera phone to read them. They look like squares or rectangles with a pattern of small, dark dots inside. Examples of 2D barcodes include QR codes and Data Matrix codes.

Barcodes conveniently store information about products and make it easy to scan and track them.

However, they are not perfect. Barcodes can be hard to read if they are damaged or dirty, and they can also be counterfeit. Counterfeit barcodes are usually made by printing a 1D barcode on paper and then scanning it with a camera phone.

This can be difficult to spot, so it is important to check the legitimacy of a barcode before relying on it and keep your knowledge up-to-date when knowing how to implement a barcode system for inventory.

How to implement a barcode system for inventory? Keep track of any changes that are made to your inventory levels.

Do you need a barcode inventory system?

If your inventory is rapidly growing, you need to know How to implement a barcode system for inventory to stay on top of the process.

If you can’t accurately keep track of the number and location of items in stock, a barcode system is a must-have. A barcode inventory system will also help you eliminate waste by preventing unnecessary restocking and product loss. If keeping up with your business’s growth feels like an impossible task — whether due to too many locations or products — implementing a barcode system will make managing growth much easier for you.

Barcodes are efficient at pinpointing products and ensuring that everyone has access to them.

With accurate information about where each item is located at all times, you can make better decisions about where to store new products and how to move existing inventory around.

If your current inventory management system isn’t working for you, it may be time to consider a barcode system. If you’re struggling with product loss or damage, incorrect counts, or misplaced items, barcodes can help you keep track of your inventory and prevent these issues. A barcode system will also give you more visibility into your inventory to see when items are running low and need to be reordered.

If any of the above sounds familiar, it’s probably time to invest in a barcode inventory system. Barcodes can save you time and money by increasing accuracy and efficiency in your inventory management.

Looking for a scanning solution for your e-commerce and accounting software? Be sure to check out:

How to implement a barcode system for inventory? When it comes to implementing, you will want to start by researching the different options that are available and finding one that best suits your needs.

4 reasons why it’s important to use a barcode system?

Still undecided why or how to implement a barcode system for inventory? Here are four important barcode inventory management for your business:

1. A barcode system can help improve your inventory control

There are many reasons why improving your inventory control is important.

Perhaps the most obvious reason is that it can help you save money. If you have better inventory control, you will be able to order less stock and avoid building dead stock items that may become outdated or damaged. In addition, good inventory control can help you keep track of your stock levels to reorder items before they run out and avoid bottlenecks that can cause disruptions to your business operations.

This can again help you to avoid losing sales due to stockouts.

Aside from the financial benefits, good inventory control can also help to improve your customer service levels. If customers cannot find the products they need in your store — they may go elsewhere. This could lead to lost sales and a tarnished reputation.

Improving your inventory control can be challenging, but the rewards are well worth the effort. By improving your inventory management, you can boost your bottom line and keep your customers happy.

2. A barcode system can help you make more informed business decisions

One of the main benefits of using barcodes in your shop floor planning is that they can help you make more informed decisions about your products and services.

For example, suppose you have a large amount of inventory at any given time. In that case, you can use barcodes to quickly determine which items are selling well, which ones are not selling, and where there may be opportunities to improve sales.

Another benefit of barcodes is that they allow you to collect data about your customers and their purchasing habits more easily.

This information can be used to improve your marketing efforts, better understand customer needs, and make more targeted decisions about product development and product pricing.

Overall, barcodes can be a valuable tool for businesses of all sizes. If you are not currently using them in your operations, it may be worth considering. They can help you save time and money while also providing valuable insights into your business.

3. A barcode system can help reduce losses due to theft or errors

Barcode systems help reduce losses due to theft or errors by providing a means of tracking inventory.

When items are scanned at the point of sale, this can provide an accurate record of what was sold and when. This information can then be used to reconcile inventory levels, helping to prevent stockouts and loss of revenue. In addition, barcodes can be used to track individual items as they move through the supply chain, making it easier to identify where errors or losses occur.

By having visibility into these areas, businesses can take steps to correct problems and improve the efficiency of their operations.

Barcode systems can also help reduce losses due to theft, as they provide an audit trail that can be used to identify when items are stolen.

This information can be shared with law enforcement, allowing them to investigate and apprehend suspects more effectively. Overall, by improving visibility and control over inventory levels, businesses can reduce losses due to theft or errors and improve their bottom line.

4. A barcode system can help improve customer satisfaction by ensuring accuracy and timely delivery of orders

A barcode system can help improve customer satisfaction by ensuring accuracy and timely delivery of orders in several ways.

First, a barcode system can reduce errors and inaccuracies in order fulfillment by automating the process of assigning items to orders. This enables businesses to better meet their customers’ expectations for fast, error-free deliveries.

In addition, a barcode system can help improve customer satisfaction by enabling businesses to track inventory levels better and identify opportunities for improving efficiency and reducing costs.

For example, a barcode scanner may detect that an item is out of stock at one location, but plenty of units are still available at another location. As a result, the business can take steps to transfer these extra units to the other location so they can be used to fulfill customer orders, thereby reducing the chances of delays or disruptions in service.

Finally, a barcode system can help improve customer satisfaction by providing businesses with valuable data that can be used to improve shop floor operations and make better decisions about inventory levels, product mix, and other factors that impact the customer experience.

For instance, businesses can use data collected through a barcode system to track trends in customer behavior and make adjustments to their operations accordingly. This information can then be used to improve the accuracy of predictions about future customer demand, which can help businesses avoid stockouts and other disruptions that can negatively impact customer satisfaction.

Katana ERP barcode scanning software

Effortlessly implement barcode scanning into your purchase, inventory, and manufacturing operations workflow to improve your inventory control and sustain your scalability.
How to implement a barcode system for inventory? Some things to consider when choosing a barcode system for your inventory include how many products you need to track, how quickly you need information about those products, and how often you expect changes in inventory levels.

6 ways to implement a barcode system?

Implementing a barcode system can seem daunting, but these 6 steps will help you get started.

By taking the time to plan your system and invest in good technology, you’ll be able to quickly and efficiently manage your inventory moving forward. And with the right system in place, you’ll have more time for what truly matters — growing your business. Whether you need to keep track of limited-edition products, perishable inventory, or simply want to streamline your stock tracking process, implementing a barcode system can help simplify things and make your life easier.

So, where should you start?

1. Decide what type of barcode system you need

There are several options available for barcode systems, so it’s important to choose the one that will best fit your needs.

If you’re only looking to track inventory levels, a simple scanner and software solution may be all you need. But suppose you want to be able to track product location or keep track of more detailed information like expiration dates. In that case, you’ll need a more robust system like barcode inventory management software for manufacturing.

2. Choose the right barcode scanner

Once you know what type of system you need, it’s time to select the right scanner.

There are many different scanners on the market, so it’s important to choose one that will work well with your chosen software solution and fit your budget. Not sure where to look? Here is a shortlist of barcode scanners that can be used with 3rd party barcode scanning solutions:

3. Set up your barcode system

Once you have your scanner and software in place, it’s time to set up your system.

This step will vary depending on the type of system you’ve chosen, but in general, you’ll need to create barcodes for each of your products and then print them out or attach them to your product packaging.

For example, getting set up with Katana manufacturing inventory software. Simply log in or sign up for the 14-day free trial.

Under settings, go to Barcodes and enable the type of barcodes you wish to use. Then in the future, let’s say you want to receive some raw materials. You plug in your barcode scanner, activate scanning, and you’re good to go.

4. Train your employees in how to use the system

Once your system is set up, it’s important to train your employees to use it properly.

A crucial step for ensuring that your system runs smoothly and efficiently. Depending on the complexity of your system, you may need to provide employees with additional training on an ongoing basis.

5. Test your system regularly

It’s important to test your barcode system regularly to ensure it’s working properly.

This step will help you catch any errors or problems to fix them before they cause major issues.

6. Stay organized and keep track of your inventory

Finally, it’s important to stay organized and keep track of your inventory levels.

This step is especially important if you have a large inventory or sell products with limited shelf lives. By keeping track of your inventory, you can avoid overstocking or selling expired products. And if you have a barcode system in place, this task will be much simpler.

Implementing a barcode system can seem like a lot of work, but these six steps will help you get started.

By taking the time to plan your system and invest in good technology, you’ll be able to quickly and efficiently manage your inventory moving forward. And with the right system in place, you’ll have more time for what truly matters — growing your business.

How to implement a barcode system for inventory? Once you have chosen a system for tracking your inventory, make sure that everything is set up properly before starting to use it.

Things to consider when creating a barcode inventory system

If you are considering implementing a barcode inventory system, there are many options available to meet your needs and budget.

For example, some companies use handheld scanners that scan each item as it is put away or taken out of stock. Others use smart scales that measure weight, volume, or other factors to automatically track their inventory.

Here are three things you should keep in mind when looking for an inventory barcode system:

1. Define your goals

Before you start using barcodes, take some time to think about what you want to achieve with a barcode inventory system:

  • Do you want to track stock levels?
  • Improve customer service?
  • Reduce shrinkage?

Once you know your goals, you can choose the right barcode system for your needs.

2. Consider your software and hardware needs

Barcode systems require software and hardware, so it’s important to consider your needs before investing in a system.

Do you need a handheld scanner for mobile scanning? Will you be printing your labels or using pre-printed labels? Ensure that you have all the hardware and software you need before implementing a barcode system into your business’s workflows.

3. Get expert advice

While it’s possible to implement a barcode system yourself, it’s often the case that you will get better results by consulting with experts in this field.

Experienced barcode consultants can advise on the right hardware and software for your needs, ensure your system is compliant with industry standards, and troubleshoot any issues that arise during the implementation or use of your barcode inventory system.

In summary, before implementing a barcode inventory system in your business, it’s important to consider your goals for using such a system and what type of hardware and software you need to achieve those goals. You may also want to consult with an expert in this area who can provide guidance and help troubleshoot any issues that arise during your barcode inventory system. By following these tips, you can get the most out of your barcode system and improve efficiency across your organization.

Whether you’re implementing a new barcode inventory system or looking to improve an existing one, it’s important to consider all the factors involved in getting the most value from this technology.

By keeping these three key considerations in mind, you’ll be able to understand how to implement a barcode system for inventory.

Do you want to get started with barcode inventory management for manufacturing? Then the next piece of software will be the solution for you.

Katana ERP manufacturing software

Powerful barcode features for received items and tracking goods all across your manufacturing workflow. Try it for free and start scanning today.
*No credit cards needed

Katana barcode inventory control system

Katana ERP manufacturing software is an all-in-one solution for manufacturers looking to centralize their entire business to one easy-to-use platform.

By automating the process of tracking inventory levels, barcode inventory systems can save you time and money while reducing errors.

Katana’s barcode inventory system helps manufacturers scan their barcodes to track items as they move in and out of stock. When an item is scanned, Katana automatically updates its records to reflect the current quantity on hand. At a glance, you can easily see when items need to be reordered, which helps to ensure that no items are lost or misplaced.

In addition to being more efficient, barcode inventory systems can also help businesses save money by reducing the amount of time employees spend manually entering data and reducing the number of mistakes that occur during this process.

Katana empowers manufacturers with all the necessary features needed for:

  • Assigning barcode numbers to inventory items
  • Seeing barcode numbers within the Katana dashboard
  • Identifying inventory items using barcodes

If you’re looking for a way to streamline your inventory management system, consider investing in a barcode inventory control system today — you’ll be amazed at how much time and money you can save in the long run.

Katana offers manufacturers a 14-day free trial so that you can implement your Katana barcode inventory control system.

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James Humphreys

Content Manager

James Humphreys has a background in creative writing and has been writing about the manufacturing industry for 3+ years.

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